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FAQ

ABOUT HACKYEAH

WHAT IS HACKYEAH?

HackYeah is the biggest stationary hackathon in Europe. It’s a 24h long IT festival where numerous people will get together in up-to-6-people groups to code and create solutions to tasks. Apart from the coding part there is also a conference, and plenty of fun!

WHEN AND WHERE?

14–15 September 2019! In PTAK WARSAW EXPO in Nadarzyn, right outside Warsaw. We will provide free shuttle buses from Warsaw city center (more details announced soon).

IS HACKYEAH FOR ME?

We believe HackYeah is for everyone.

The only thing you need to have is an eagerness to create and work on the solution. Obviously, you can be a programmer, UXer, graphic designer, business developer or so but YOU DON’T HAVE TO BE ONE! Everyone is welcomed at HackYeah!

 

Not sure how to manage if you can’t code but want to take part in HackYeah? Check out the next question!

I DON’T KNOW MUCH ABOUT CODING. WHAT SHALL I DO?

First of all, stop worrying! You don’t need to know much about programming to do great!

Secondly, we’ll run workshops for beginners. In groups of 6, under mentor’s supervision, you’ll be taught basics of programming. Early sign up required. More details and information about sign ups soon.

WHO CAN PARTICIPATE?

HackYeah is open for everyone.

You don’t know anything about programming? Come on in!

Are you a student? Join us!

Are you an undergraduate? We’ll be glad to meet you.

If you are a specialist in your branch — you have to be here.

No matter if you’re at entry level, a junior, mid, senior or an IT star.

We invite all of you!

We are calling for fans of creative thinking, problem-solving, planning, idea implementing, leading and also of VR, AR, AI, IoT, Data Mining, Gamedev, Productdev, Mobile, and specialists in programming languages: Java, C/C++, C#,.Net, Scala, Swift, Objective C, JavaScript, PHP, Python, Ruby, HTML5, SQL.

HOW WILL HACKYEAH WORK?

9:00 AM The door opens & registration begins (you can come in at any time of HackYeah, the registration will be open for the whole duration of the hackathon)

11:30 AM We conduct the opening ceremony

12:00 PM The coding begins and it lasts for 24 hours

12:00–1:00 PM Team building space is conducted for contestants needing team members

12:00 PM on SUNDAY The coding finishes and the ideas are evaluated by the judges. Teams prepare for pitching.

12:00–2:00 PM After the pitching, the judges choose the winners in each category.

In the meantime, you can take breaks, eat some food, enjoy the attractions of the chill zone and partners zone or have some sleep.

The full hourly schedule is available here.

HOW TO PROCEED AT HACKYEAH?

  1. First read all the tasks
  2. Read the rules of the tasks you find interesting
  3. If you accept all the rules, choose the task you want to work on
  4. If you have trouble with figuring out what to do go for a walk to Mentors Village or Partners Zone and let them help you!
  5. Once your project is done, upload it to the platform listed in the task rules.
  6. If you feel your project might win, work on a pitch presentation to present to the jury.
  7. Wait for the announcements on the main screen
  8. Win the eternal fame and a nice prize!

WHY SHOULD I CONSIDER HACKYEAH?

  • The tasks during HackYeah will challenge you in every possible way, this is a great space for bonding and team development.
  • We expect great experts from various fields to attend our event. You’ll have a chance to meet IT specialists, GovTech gurus, CEOs of big companies and NGO professionals.
  • HackYeah will be a perfect place for networking, no matter if you’re looking for a job, employee or partnership opportunity.
  • The prizes are huge.
  • Our event is not only a hackathon but also a Conference during which the speakers will cover various topics. That gives you awesome development opportunities and a lot of new knowledge to gain.

Besides, we also offer fancy food and drinks on us, attractions prepared by our partners!

TICKETS

ENTRY TICKETS FOR HACKYEAH

  • Attendee — 49,00 PLN net
  • Attendee with a free T-SHIRT — 69,00 PLN net
  • Early Bird with a free T-SHIRT — 49,00 PLN net (limited to 100 tickets)
  • Guest — 49,00 PLN net (for attendees taking part in the Conference)

All the profit from the tickets will be donated to Szkoła 3.0 and Hearty Foundation — NGOs that organize IT courses for Children’s Homes in Kraków.

We promise it’s worth it! You’ll spend some crazy time with us, coding, networking and attending lectures. We will feed you and provide plenty of attractions!

WHAT IS INCLUDED IN THE ATTENDEE TICKET?

  • Participation in the hackathon
  • Badge
  • Several meals (both meat and vegan options)
  • Coffee breaks
  • Free entrance to the HackYeah Conference
  • Additional attractions provided by the Partners

WHAT IS THE DIFFERENCE BETWEEN ATTENDEE AND GUEST?

The Attendee ticket allows you to access all activities at HackYeah — coding, free meals, conference, etc. The Guest ticket allows you to enter Partners Zone as well as the Conference, and Community Zone. 

TEAMS

WE HAVE A TEAM, WHAT NOW?

Find a place where your team can work.

Plug in the internet cable.

Read the requirements of the task you want to work on, if you agree with them, proceed. If you’re lost or not sure what to do, go to the Partners Zone or Mentors Village and let them help you!

 

If you don’t know how to get to the Mentors Village and Partners Zone check it out on the venue maps located on the screens around the venue.

HOW MANY PEOPLE SHOULD BE IN A TEAM?

The team should be 1 to 6 people, so you can go as a lone wolf or gather together with your friends! You don’t need to register your team prior to the event unless specified otherwise in particular task’s terms.

I DON’T HAVE A TEAM, WHAT NOW?

No problem with that! You can work alone but…

If you want to form a team there are two ways to find team members:

 

  • register to our Discord where’s a special channel for attendees looking to join or form a new team
  • We will provide a special Team Building space on the spot where we will help you find team members. The Team Building will take time from 12 to 1pm in the Mentors Village (The location of Mentors Village can be found on the venue maps located on the screens around the venue)

If you’re impatient you can start looking for your teammates just now on HackYeah Discord and on the HackerEarth platform!

HOW CAN I BE IN MULTIPLE TEAMS AT ONCE?

HackerEarth allows one person to be in only one team. If you are in more than one team then please create a new account and join another team from this account.

CAN I CHANGE MY TEAM DURING THE HACKATHON?

Sure, you can change your team as many times as you want. Just make sure to be a member of one when you upload the project, this is the final declaration of who is in your squad. 

 

If you’re uploading to HackerEarth then it is not possible to change the team members once the project is submitted, however if your team wins then you will state the final members of Winner Sheet. 

CAN I BE IN MORE THAN ONE TEAM?

Yes! No problem with that! We do not verify your team until you upload the project, it is totally up to you in how many teams you’ll be a part of.

 

Just make sure that if your tasks require uploading to HackerEarth and you upload more than one you need to use a different email address for each of them.

WILL I GET A PRIZE IF I’M IN TWO TEAMS AT THE SAME TIME AND WE WIN IN TWO CATEGORIES?

Yes, of course!

TASKS

WHAT ARE THE TASKS?

There are two types of tasks:

  • Open tasks in three categories: Communication, Environment and Security. In these categories, the direction in which you’ll go is completely up to you! We are not giving you any more details on the tasks, you will need to decide how do you understand and want to interpret it.

 

  • Partners tasks are the ones our partners came up with. They have special requirements and regulations so make sure to read them before starting. Double-check on hackyeah.pl where to upload the task (HackerEarth or other platform)

WHAT ARE THE MAIN TASKS?

The main tasks are tasks proposed by us, the organizers. Each year we choose 3 different categories. In 2019 those are: Communication, Environment and Security.

 

It is up to you how you interpret the tasks and what your solution will be. If you do not have an idea what to work on then please visit Mentors Village; each year we invite mentors from various NGOs related to main categories. They will gladly give you ideas what to work on. 

WHAT ARE THE PARTNERS TASKS?

Partners Tasks are tasks created by Partners of HackYeah. The details of each task are described at hackyeah.pl. Before you start solving them please read carefully their terms (available on website) and make sure where to upload them (information on website). 

 

HackYeah 2019 Partners Tasks: 

  • PKN Orlen — ORLEN Mobile — First Aid module
  • PKN Orlen — Internal employee communication using a chatbot
  • PKN Orlen — IT Security — workstation & OT server hardening verification (task 1) or assessing the level of cybersecurity (task 2) — choose one
  • Bosch — The algorithm and implementation of the adjustment of the servo drives position using real time image processing so called optical feedback
  • More coming soon so stay tuned!

I DON’T KNOW WHAT TO WORK ON?

Please come to the Conference Track 3 at 12:15am on Saturday. Our mentors will present ideas from Communication, Environment, and Security categories. 

At any point of the hackathon you can go to Mentors’ Village. The mentors will be ready to share their ideas with you and help you with any questions you might have during work on your project. 

 

You can also choose to go to Partners Zone and approach any Partner stand to learn more about their tasks. 

 

The location of Conference Track 3, Mentors Village, and Partners Zone can be found on the venue maps located on the screens around the venue.

HOW WILL THE JUDGES EVALUATE TASKS?

Each of the tasks will have separate rules regarding evaluation. All the details can be found in the description section of each task.

 

For the Main Tasks the judges will judge according to the following proportions:

  • Idea — 30%
  • Technical aspects — 30%
  • Design — 20%
  • Relation to category — 10%
  • WOW! Factor — 10%

 

For the Partners’ Tasks please read the terms available under each task description on the HackYeah website.

ARE THERE ANY PRIZES?

The current pool of prizes is at 140 000 PLN and still growing. More tasks and prizes will be announced on August 5th and September 5th. 

 

Currently, the prizes are:

 

Main Task — Environment: 10 000 PLN for the best team 

Main Task — Security — 10 000 PLN for the best team 

Main Task — Communication — 10 000 PLN for the best team 

Partner’s Task — PKN Orlen — ORLEN Mobile — First Aid module — 20 000 PLN total prize

Partner’s Task — PKN Orlen — Internal employee communication using a chatbot — 20 000 PLN total prize

Partner’s Task — PKN Orlen —— IT Security — workstation & OT server hardening verification (task 1) or assessing the level of cybersecurity (task 2) — 20 000 PLN total prize 

Partner’s Task — Polish Armed Forces — CTF — 15 000 PLN for 1st place, 10 000 PLN for 2nd place, 5 000 PLN for 3rd place

Partner’s Task — Bosch — 20 000 PLN total prize

 

More coming on August 5th and September 5th so stay tuned!

WE HAVE FINISHED, WHAT NOW?

Upload your project to the platform required for each task. Majority of the tasks should be uploaded to HackerEarth, however each Partner might choose their own platform. Check the tasks descriptions to learn where to upload your project. 

 

Finished early?

  • If you feel like your task might win, start thinking about your pitch (the short presentation in which you’ll briefly tell the judges about your project).
  • Start another task! There is no limit on how many you can fulfill!
  • You’re tired and don’t feel like doing anything? Help yourself to some snacks, chill while playing on PlayStation or go to the Community Zone.

I’M NOT PROUD OF MY PROJECT, DO I HAVE TO UPLOAD IT?

No, if you don’t like what you came up with it is not mandatory to upload it. Yet we still encourage you to try as maybe the judges will see something in it that you don’t see!

WHO OWNS THE RIGHTS TO WHAT WE CREATE?

It depends on a task.

In the Main Tasks, it is you who keep all the rights to the projects.

Some Partner Tasks might require you to transfer the rights after you accept the prize. To make sure what are the regulations in your task check the rules of it. You will find a link with regulations next to the task description.

HOW CAN I UPLOAD MY FINISHED PROJECT?

You should upload it to the platform required by the terms of the task.

 

The Main Tasks need to be uploaded to the HackerEarth platform. Here you can find a dedicated FAQ for HackerEarth

Partners Tasks may have different regulations, check the rules in the task section on the website.

CAN I TAKE PART IN MORE THAN ONE TASK?

Sure, do as many as you can! There are no limits to that!

 

Just make sure that if your tasks require uploading to HackerEarth and you upload more than one you need to use a different email address for each of them.

WHAT IF I DON’T MAKE IT ON TIME TO UPLOAD THE PROJECT?

The Deadline is the deadline. You cannot bend it and cannot break it so better make sure everything is ready a few minutes earlier not to miss it! You can upload not finished project on HackerEarth earlier and keep changing it later — this way you won’t miss the deadline.

DO I NEED TO PRESENT MY IDEA?

If you make it to the Pitches, then yes. The jury chooses best teams from each task and invites them to separate rooms to pitch and present. 

HOW DO I KNOW MY TEAM HAS BEEN CHOSEN AS A FINALIST TO PITCH?

After 12 pm on Sunday please watch our Discord, Twitter, Facebook, or keep your eyes on the screen on scene. The finalists will be published there. 

ORGANIZATIONAL INFORMATION

WHERE IS HACKYEAH TAKING PLACE? WHAT IS THE VENUE?

HackYeah 2019 is taking place at Ptak Warsaw Expo, Hall E, in Al. Katowicka 62, 05-830 Nadarzyn.

HOW DO I GET TO HACKYEAH?

There are two main ways to get to HackYeah:

    • Free shuttle buses from parking at Palace of Culture and Science. Shuttle buses will be continuously driving both ways between Ptak Warsaw Expo and Palace of Culture and Science. 
      On Saturday, HackYeah buses will run from 8:00 to 15:00. Return buses to the center will be between 18:00 and 24:00.  On Sunday, HackYeah buses will run from 7:00 to 12:00. Return buses to the center will be between 12:00 and 17:00.
  • By car — there are free parking spots available at the venue. The address is Al. Katowicka 62, Hall 3, 05-830 Nadarzy

WHAT TO BRING WITH ME?

First of all, you’ll need your laptop, and maybe a smartphone, so don’t forget about your chargers. Additionally, every seat will be provided with LAN cable. If your laptop does not have a LAN port, please bring a LAN converter.

 

If you plan to sleep during the hackathon bring a sleeping bag, pillow, and a mat.

 

There will be also showers at the spot, so you might bring a towel as well. 

WHERE CAN I SLEEP DURING THE HACKATHON?

We’ve prepared a special, quiet SLEEP ZONE (You can find the location of Sleep Zone on the venue maps located on the screens around the venue). We will provide a number of air mattresses available on spot, however we cannot guarantee them for everyone, therefore we recommend you to bring your own mat. Please also bring own sleeping bag and pillow. 

IS THERE ANY FOOD PROVIDED?

Sure thing! We will provide four meals for all the attendees and will be serving them for a full hour so you don’t need to rush. 

We will provide regular and vegan meals — you can specify your preferences during the registration for HackYeah. 

 

Additionally, there will be food trucks present in which you can buy your own food. The food trucks will have gluten-free option.  You can get them at this link:

Foodtruck El Camino

I HAVE SPECIAL DIETARY REQUIREMENTS, WHAT NOW?

We will provide regular and vegan meals. We do not provide gluten-free or lactose-free options, however there will be food trucks selling those.

 

Additionally, there will be food trucks present in which you can buy your own food. The food trucks will have gluten-free option. You can get them at this link:

Foodtruck El Camino

CAN I BRING MY OWN FOOD?

Sure, if you want to bring your own sandwiches or a jar with your dad’s best stew there is no problem with that!

Yet if you don’t bring anything don’t worry, we provide food and drinks.

Also, if our food is not enough you can buy some yummy snacks in the food trucks, during the event. You can get them at this link:

Foodtruck El Camino

CAN I BRING MY OWN ROUTER / HOTSPOT?

Please don’t! We will provide internet access to every contestant! Your additional wireless routers might break the internet. No joking!

WILL YOU PROVIDE THE INTERNET?

Yes, we will so please don’t use your own hotspots!

We will provide you with two symmetrical channels with a capacity of 3Gbps and an emergency one with a capacity of 700 Mbps. You’ll be able to connect with the LAN cable we provide in the Coding Zone. If your laptop does not have LAN port, please bring a converter.

DO I NEED TO BRING MY OWN LAPTOP?

You should… We do not provide laptops so unless you have anything else to work on better bring the laptop! Do not forget about the charger. If your laptop does not have a LAN port, then bring a converter with you. 

CAN I TAKE A SHOWER DURING THE HACKATHON?

Yes, we will provide limited showers. 

I WILL BE LATE, CAN I COME AFTER THE CODING STARTS?

Yes! The registration will be working all the time so you can join us even in the middle of the night!

CAN I LEAVE THE EVENT AND COME BACK?

Yes. You’ll get your personal badge and you can leave and come back as many times as you want.

CAN I COME ONLY FOR THE CONFERENCE?

We won’t be mad at you if you do so, but we strongly encourage you to bring your laptop and try coding, maybe the vibe of the place will convince you to stay and win the hackathon! But if you still plan to attend the conference we recommend registering as a Guest.

CAN I COME IF I DON’T KNOW HOW TO CODE?

Sure! You don’t need to know how to code as long as you have a great idea, spirit or some other skills. We will provide workshops for beginners so make sure to keep up with our social media to learn when the sign ups for beginners workshops start.

CAN I JOIN CONFERENCE?

Yes, the Conference is an integral part of HackYeah. You can join at any time to as many lectures as you want to.

NIE MÓWIĘ PO ANGIELSKU, CZY MOGĘ PRZYJŚĆ?

Jasne! Organizatorzy wydarzenia i uczestnicy będą mówić po polsku więc nie musisz się martwić.

Pamiętaj tylko że prezentacja Twojego projektu musi być wygłoszona po angielsku więc upewnij się, że chociaż jeden członek Twojego zespołu mówi po angielsku!

VOLUNTEERING AT HACKYEAH

WHAT WOULD BE MY JOB AS A VOLUNTEER?

If you decide to do, so we will provide you with yummy food, a place to sleep and of course a chance to take part in the biggest hackathon in Europe. This is a great opportunity to see from inside how we build an event for over 2500 people!

 

Your tasks would be:

— registering attendees on the arrival, 

— supporting Team Building zone, 

— assisting mentors in the Mentors Village

— supervising tracks during the Conference

— overseeing the Chill out Zone

— helping the jury

— assisting partners in the Partners Zone

 

If you decide to apply then Joanna, our Volunteer Coordinator, will contact you to choose the best tasks for your preferences.

WHAT ARE THE REQUIREMENTS TO BECOME A VOLUNTEER?

Enthusiasm and responsibility! This is all we are looking for. You do not need any experience, together we will find the tasks best suited for you.

DO I HAVE TO BE OVER 18 YEARS OLD TO BE A VOLUNTEER?

You don’t, but we will require consent from your parent. Please contact Joanna, our Volunteer Coordinator, for more details: joanna.dominik@proidea.org.pl

DO I HAVE TO BE THERE FOR THE WHOLE DURATION OF HACKYEAH?

No, you don’t. We’re working in shifts. Of course, the longer you can be the better, but any help is greatly appreciated.

WHERE AND UNTIL WHEN DO I NEED TO REGISTER TO BECOME A VOLUNTEER?

You can register here: https://hackyeah.pl/become-a-volunteer/ 

The deadline is August 15th 2019.

HACKEREARTH — Platform TO UPLOAD THE TASKS

HOW TO REGISTER?

If it’s your first time on HackerEarth:

  • Register to the platform
  • Register to our hackathon — HackYeah 2019
  • Create a team and invite your mates!

If you have already used HackerEarth:

  • Register to our hackathon — HackYeah 2019!
  • Create a team and invite your mates!

If you got an invitation to join a team:

  • HackerEarth will automatically create your account for HackYeah. Just follow their lead!

I CAN'T CREATE A TEAM!

This may be because once you are a member of a team you cannot create a new one.

But there is an easy solution! Simply set up a new account with a new email address, and we promise it will work!

I CAN'T JOIN ANOTHER TEAM! / ANOTHER TASK!

The reason for this might be the fact that you are a member of a different team. Simply set up a new account with a new email address and use it to join another team/task!

TEAM

CAN I CHANGE THE NAME OF OUR TEAM?

Yes! As long as you didn’t upload your task solution, you can edit the team name. Click the view team button to edit the name.

CAN I CHANGE THE MEMBERS OF THE TEAM?

Yes! As long as you didn’t upload your task solution, you can add/remove team members. Click the view team button to edit your crew.

CAN I ADD NEW MEMBERS TO THE TEAM?

Yes! As long as you didn’t upload your task solution, you can add/remove team members. Click the view team button to edit your crew.

CAN I REMOVE SOMEONE FROM MY TEAM?

Yes! As long as you didn’t upload your task solution, you can add/remove team members. Click the view team button to edit your crew.

CAN I BE IN MORE THAN ONE TEAM?

Yes but to do so you have to have a separate account for each team. Use two different email addresses while registering and tell your new teammates to invite you to the second team with the new one.

UPLOADING THE SOLUTION

WHEN SHOULD I UPLOAD THE TASK?

The deadline passes on 12:00 PM on Sunday. But… don’t leave it for the last moment, the platform is rock solid but imagine 2 500 people will try to upload their solutions all at once… It might lead to an accidental DDOS attack.

IN WHAT FORMAT SHOULD THE PRESENTATION BE PREPARED?

Prepare it in any program you want but please save it in the PDF format — not all judges will have PowerPoint, keynote or whatever you use and all of them will be able to see PDF file.

HOW TO DO THE PRESENTATION OF THE PROJECT?

Make it a short PDF file, it can me done in PowerPoint, keynote or anything else. Make sure to use any mock-ups, screenshots you have, describe your idea briefly but with all the details you believe are important, let it be an online pitch of your project.

CAN I SUBMIT ONE PROJECT TO MORE THAN ONE CATEGORY?

Hackerearth allows you to submit one project to only one category, so we believe the answer is no.

WHAT TO PUT INTO THE PROJECT DESCRIPTION?

It should be a short description (more of a 3 paragraphs than 3 pages). Tell the judges what is the problem you are solving, how you want to solve it, how is the project supposed to work, don’t tell them the story of the world cause they won’t have time to read it all.

HOW LONG SHOULD BE THE PROJECT DESCRIPTION?

It should be rather short (let’s say 3 paragraphs max). Remember that the judges have to evaluate plenty of projects, so they don’t have the time to read your 5 page essay 😉

IN WHAT LANGUAGE SHOULD I DESCRIBE THE PROJECT?

Do it in English please! Some of the judges do not speak polish, so they won’t be able to evaluate your project if you do it in polish.

HOW SHOULD I UPLOAD THE SOURCE CODE OF THE PROJECT?

Please put it all in one repository that can be checked out online (GitHub, Bitbucket, Gitlab etc), if your code consists of few modules (API, web, mobile) you can place them in separate folders.

HOW LONG SHOULD BE THE VIDEO ABOUT THE PROJECT?

Don’t make it to long. 3 minutes is a maximum of how much a judge can spend on watching it. Make it an awesome ad of your project, not a story of the universe (not that the history of the universe is not interesting… it’s just that the judges didn’t come here to hear it ;))

WHAT TO ADD FOR MY PROJECT TO LOOK GOOD?

Add anything you have, mock-ups, simulations, sketches, prototypes, screenshots, let the jury see the full picture of your project.

IF YOU HAVE A DEMO…

Please remember to upload it with an example passes because the judges have to have access to it.

CHOOSING THE TASKS

CAN I DO MORE THAN ONE TASK?

Yes! You just need a separate account on the HackerEarth platform. But there is no limit on how many tasks you and your team can solve!

 

Simply sign up with a different email address (each of the team members has to do so) and create a new team with this account.

CAN MY TEAM DO MORE THAN ONE TASK?

Sure thing! You just need a separate account to each task you want to solve. 

 

Simply sign up with a different email address (each of the team members has to do so) and create a new team with this account.

WHERE DO I CLICK TO CHOOSE WHICH TASK WE ARE DOING?

You choose the task once submitting your project so you don’t have to click anywhere before. Once the project is ready go to the Submission section and choose the task (it’s the first bracket on the submission form).

THE INTERNET IS LAGGING…

We feel you… And we are extremely sorry if it happens. Try being patient and make sure you start uploading your task early enough!

If you have any other questions feel free to contact us on facebook, twitter, DISCORD or email a proper staff member from the contact section on our website!